01
Evidence received
Email, uploaded documents, customer purchase orders, supplier invoices and bank files are collected in one organised workflow.
The workflow
Evidence first. Clear process. Controlled monthly updates.
A structured five-step workflow keeps documents organised, transactions reviewed and monthly reporting dependable.
02
Documents understood
Document type, supplier, dates, totals, references and line-item information are identified and prepared for review.
03
Rules validated
Calculations, duplicates, references, known patterns and supporting details are checked before entries proceed.
04
Exceptions reviewed
Uncertain, unusual or higher-risk items receive attention before they affect the accounting records.
05
Accounts updated
Approved transactions update the ledger, bank position and monthly management reporting for the business.
PO
Customer PO service workflow
A customer PO can become a sales-order draft with PO number, quantities, prices, delivery dates and customer item references extracted efficiently.
- PO revision detection
- Customer and product matching
- Price and quantity variance flags
- Draft-first approval workflow
INV
Supplier Invoice service workflow
Supplier invoices are read, mathematically checked, matched and prepared as draft bills with the original evidence retained.
- Header and line-item extraction
- Duplicate detection
- PO/GRN matching where available
- Field-level confidence
RM
Payment Verification
A remittance advice creates a “Payment claimed” status. Only a bank line or verified payment source confirms the invoice as paid.
- Prevents fake payment proof
- Supports partial and grouped payments
- Maintains evidence chain
- Routes unmatched claims for review
!
Exception Centre
Completed work, needs-review items, high-risk blocks and system failures are separated so the right person sees the right problem.
- Confidence and risk display
- Approve, correct or reject
- Reviewer assignment and SLA
- Structured learning from corrections
Designed for safe service workflow
Mathematical checksQuantity × price − discount + tax must equal total
Duplicate controlsBusiness keys and document hashes are compared
Field confidenceUncertain tax or invoice number is highlighted
Audit historyEvery decision and correction is recorded
Human in the loop
service workflow does not mean blind posting.
The system can read a document correctly and the transaction can still be fraudulent or commercially wrong. Wecount separates extraction confidence, matching confidence, accounting confidence and risk.
- New or unusual suppliers can be blocked
- Changed bank information requires verification
- Large value items can require director approval
- Closed periods and duplicate documents cannot be silently overwritten
See what can be managed in your current workflow.
Send a sample of your customer POs, supplier invoices and bank export. We will identify the best first service workflow slice.
